More efficiency through better time management.
you leave the office with the intention to do five small things - to pick up a prescription at the pharmacy, buy some food for the evening and, on the way out to stop by your colleagues on the ground floor, to ask what the appointment next week. So far everything is okay, but ... On the way to the pharmacy phone rings. Contact your sales representative says there is no tomorrow but the appointment with the customer - Date postponed to next few Wednesday. Sure, no problem. Actually, hang up you want, but the staff told yet how well today's date went. Meanwhile you are thinking - what I wanted to buy on the way?
burden too many tasks
All the errands, tasks and information rapidly becoming the head - we need a new system for self-organization. "Getting Things Done" - or short GTD - is such a system. More and more managers swear now to the method. The David Allen twenty years developed organizational system is therefore as good as it gets everything out of your head, what else you try to keep in mind, and it just then remembered brings when it is needed. The days are gone when you had to constantly think of matters in the head a hundred times a day: "Next Monday, the report should be finished, and I have to ..."
What distinguishes GTD from other methods?
"The ability, in these fertile but turbulent times, successful, relaxed and confident to be, requires new ways of thinking and working." (David Allen) Traditional Time Management seminars focus on special equipment, software or scheduling systems, and overall results and values, which is certainly a crucial exercise. But that does not mean that to do less would be less or challenges were overcome, so that work gets done. On the contrary, it only increases the use in the game, which continued to play every day-be, and increases the workload.
has in our new culture of knowledge work is still something missing: a system in itself with a consistent set of behaviors and tools that works at the level where the work actually takes place. The stress experienced by most people is, for the most part from the inappropriate handling of obligations they impose on themselves or take over. GTD is a method that allows a particularly high degree of flexibility and freedom. GTD provides a practice of thinking and organizing, which works universally and effectively, no matter what it is addressed. It is left to the left, with which devices or systems he wants to implement the principles of GTD supportive.
No priorities
The main difference between GTD and other self-organizing systems, the consistency with which the head is emptied to make room for the essentials. In contrast to other methods is what GTD not about to set priorities and decide what is more important and less important. Instead, following procedure is recommended:
- hold the activity or the activity that takes your attention at that moment, in writing.
- Describe thereafter in a single sentence, which you expect positive results for it.
- Note the first physical action that you think is necessary to advance the matter.
What looks at first a lot of work but is very simple: instead of thinking about the matter even explain what actions after.
Have won
- your mind can now let go of the matter in earnest.
- you know exactly what to do next.
- hold it in action a To Do List set that is based on the context in which it can be done.
These next steps are what you have in your Outlook who want to manage Filofax or other "personal information management" system (PIM). This ensures that you are first able to survey your work situation, because you know exactly to all of your affairs, what scope of work is involved. Second, you no longer run after your affairs, but are really the master of your work situation and can react quickly and flexibly to any change. And third, your mind writes from the matter, knowing that they are now in good hands is.
projects
are several steps needed to accomplish your business? Then you have to do, according to David Allen with a project. A project is simply a concatenation of acts that eventually leads to the desired result. There are again in GTD remedy. Projects can be managed as easily as individual steps. For projects an overall planning level is drawn, by the prosecution on all further steps, dependencies, supporting materials, etc..
context-related work
The flexibility of GTD is based largely on the fact that actions are controlled and that they always be held in the context in which they are executed. An example: In order to finish writing the report, you first need to collect data. This calls for a conference call with the controlling, sitting on the figures. What do we do? First, we put a reminder in the Li-te "phone calls" with a due date, which should comfortably before the due date of the report.
The list of telephone calls may include both professional and private phone calls. The important thing is that you know how many phone calls you need to organize your daily priorities then new one. Other such lists can do at home, at work, meetings, shopping and much else to be - individually tailored entirely to your work environment.
to handle quickly and easily
The nice thing about GTD is that the triggering information carrier can be used very often as a reminder for the next step. In Outlook and other PIM electronic systems, you can lis-ten result as new categories to the email in it, that is a task for me to sit as a reminder. The result is not necessarily a burden of it, but a relief as I work through my emails quickly and efficiently by the above scheme of thought. How to GTD Outlook works, you can also read here .
Upcoming Courses from immediate effects
